After the Fact Payroll

After the fact payroll is used to enter payroll entries that have already been computed and paid.

You may print all reports from the information enter in after the fact.  If you wish to print checks you must enter check numbers.

 

Checking Account identifies which checking account is associated with this check (see Checking Info). This field is mandatory.  The AME program will prompt you if you have multiple checking accounts

Check Number  is optional but highly recommended even if you just start at number one. NOTE: Check number sequence can be changed in “Checking Info”.

Date of Payroll Check is the date of the pay. It is the legal liability date of the pay.  Whenever the program requires a date or dates this Check Date is needed.

Begin Period Date Normally it is not needed for after the fact. It will default to the same as the pay day. You may change it if you need these dates on the payroll register or pay stubs.  It is first day of the period the employee worked for this pay. It only appears on the payroll register report and the employee’s pay stub.

End Period Date Normally it is not needed for after the fact. It will default to the same as the pay day. You may change it if you need these dates on the payroll register or pay stubs.  It is the last day of the period the employee worked. 

Entry Method  There are several options when entering pay.  Double click on the field to get a drop down menu.

As Entered  All amounts entered remain and no figures are computed.

FICA Taxes Only  Will figure Social Security and Medicare only

Adjust Taxes to Entered Net  When you enter  the total net AME will figure Social Security and Medicare and put   the difference into federal withholding.

Same as Previous Check  Allows you to choose one of the employee’s previous checks and duplicate it.

Employee can be selected by id or name.  If you double click on the first box the employees will be displayed in id order.  If you double click on the second box the employees will be displayed in alphabetical order.

Number of Weeks Worked is the length of the normal pay period.  This field will default to the number setup in the employee’s record. Do not change this field!

Pay Transactions  

The pay input line is for entering the type of pay and pay amounts. If the pay info is setup in the employee’s record it will fill these fields automatically.  To add more pay or subtract unwanted pay use the  buttons above the pay type field.

Pay Type should appear automatically if the employee information is setup.  If not, double click on the pay type field and the pay types will appear in the drop down window.

Method should appear automatically if the employee information is setup.  If not, double click on the method field  and the methods will display in the drop down window.

Amount  Enter the amount for the corresponding type of pay.

Hours   OT  DT  are optional.  Some states require reporting the hours on reports.

State  is for the state abbreviation for which the wages were paid.

SUI  is for the state abbreviation for which the wages were paid.

 

The remainder of the fields on the pay line are optional but will be automatically filled if the employee information is setup. 

       The fields are:    

WC  workers comp rate

Department  code

Local  code for the locality in which the wages were earned.

Other Local for the second locality code.

 

Pre Tax  Transactions

Pre tax transactions are for 401k’s, Simple Ira’s, health insurance, or other items that affect the taxes withheld. They  must be setup (see payroll setup) prior to adding them to a pay check.  If  they are setup in the employee’s record they will automatically be added to each check.

Pre Tax Type should appear if it is setup in the employee record.  If not double click on the field to get the drop down choices.

          To add more items or subtract unwanted items use the  buttons above the pre tax type field

Amount  Enter the amount.

% box  is not used in after the fact.

 

Miscellaneous Deductions

Miscellaneous deductions are items that are deducted after taxes such as child support, garnishments, union dues, uniforms, etc.  They must be setup (see payroll setup)  prior to adding them to the pay check.

Misc Deductions should appear if they are setup in the employee record. If not double click on the field to get the drop down choices.

Amount  Enter the amount.

% box or %(Net) box is not used in after the fact.

To add more deductions or subtract unwanted deductions use the  buttons above the miscellaneous deduction field.

F7 Key  is a special function key that will allow you to edit the employee record without leaving the gross to net function.  This is handy if you have to change the employee’s rate or number of exemptions.