Gross to Net 

Gross to net is used to compute payroll entries entering the appropriate hours or wages for an employee.

You may also import hours from the timecard calculator or from other optional sources such as quick entry and selected time clock files.

 There are several options when entering pay.

1.  Automatic Employee Feed Option will automatically bring up each active employee and allow you to enter hours or pay.  There is an option to sort by employee last name or by employee id number.

2.  Standard Payroll Option will automatically create a check for all active employees who are setup with either a standard number of hours or a standard type of pay.

3.  Show Employee Information will display the basic employee setup for the purpose of tax computations.

4.  Show Check before Saving will display the computed check to allow you to verify before saving it.

Checking Account identifies which checking account is associated with this check (see Checking Info). This field is mandatory.  The AME program will prompt you if you have multiple checking accounts.

Check Number  If you are going to be printing checks this field is mandatory.

Date of Payroll Check is the date of the pay. It will be printed on the check. It is the legal liability date of the pay.  Whenever the program requires a date or dates this Check Date is needed.

Begin Period Date is first day of the period the employee worked for this pay. It only appears on the payroll register report and the employee’s pay stub. 

End Period Date is the last day of the period the employee worked.  It only appears on the payroll register report

and Employee’s pay stub.

Employee can be selected by ID or name.  If you double click on the first box the employees will be displayed in ID order.  If you double click on the second box the employees will be displayed in alphabetical order.

Number of Weeks Worked is the length of the normal pay period.  This has a direct affect on the calculation of withholding taxes.  This field will default to the number setup in the employee’s record. Do not change this field.

 

Pay Transactions 

The pay input line is for entering the type of pay, the method, rate, hours, etc. If the pay info is setup in the employee’s record it will fill these fields automatically.  To add more pay or subtract unwanted pay use the  buttons above the pay type field.

 

Pay Type should appear automatically if the employee information is setup.  If not, double click on the pay type field and the pay types will appear in the drop down window.

Method should appear automatically if the employee information is setup.  If not double click on the method field and the methods will be shown in the drop down window.

Rate should appear if the employee is setup with a rate.  If not enter the rate for this type of pay.

Hours   OT  DT   PC  enter the hours worked,  any OT (overtime) hours,  DT (double time) hours, or PC (number of pieces) in the appropriate fields.

       The total wages will be computed and enter in the total field automatically.  Do not enter amounts in the Total Field.

       The remainder of the fields on the pay line will be automatically filled if the employee information is setup. 

       Otherwise, enter the applicable info or leave blank as appropriate. The fields are:    

WC  workers comp rate

State  is the state abbreviation for which the wages were paid.

SUI is the state abbreviation for which the wages were paid.

Department  code as applicable

Local  code for the locality in which the wages were earned if applicable.

Other Local for a second locality code if applicable.

 

Pre Tax Transactions

Pre tax transactions are for 401k’s, Simple Ira’s, health insurance, or other items that affect the taxes withheld.  They  must be setup (see Payroll Setup) prior to adding them to a pay check.  If  they are also setup in the employee’s record they will automatically be added to each check.

Pre Tax Type will appear if it is setup in the employee record.  If not, double click on the field to get the drop down choices.

To add more items or subtract unwanted items use the  buttons above the pre tax type field.

Amount can be either a fixed amount or a percentage of the gross pay.

% box  If this box is checked the amount of  the item will be calculated to the percent of the amount in the amount field.

 

Miscellaneous Deductions

Miscellaneous deductions are items that are deducted after taxes such as child support, garnishments, union dues, employee advances payments, uniforms, etc.  They must be setup (see payroll setup)  prior to adding them to the pay check.

Misc Deductions will appear if they are setup in the employee record. If not double click on the field to get the drop down choices.

To add more deductions or subtract unwanted deductions use the  buttons above the miscellaneous deduction field.

Amount can be either a fixed amount, a percentage of the gross, a percentage of the net, or amount per hour.

 % box is for a percentage of the gross.

 % (Net) is for a percentage of the net amount after taxes.

Hrs is to calculate by the hours.

To Calculate Taxes click the OK button in the lower left corner of this window.

F7 Key  is a special function key that will allow you to edit the employee record without leaving the gross to net function.  This is handy if you have to change the employee’s rate or number of exemptions.